Bookkeeping Portfolio · 2026

John Dave
Manican

Bookkeeping & Financial Operations Specialist
Accounting Systems · AP Automation · ERP Migration

15+ years of precision-led financial operations. Every number verified. Every process optimized. Every audit passed. I don't just manage books — I engineer financial accuracy at scale.

Hire Me
15+
Years Experience
Finance & Accounting
99.8%
Invoice Accuracy
1,000+ invoices/month
75%
Faster AP Cycles
48 hrs → under 12 hrs
$0
Data Loss
Full ERP migration
Core Competencies

Three Pillars of
Financial Excellence

Every engagement I take is anchored in three non-negotiable disciplines — applied simultaneously, not in isolation.

⚙️
AP Automation & Workflow Systems

Designing and operating end-to-end accounts payable pipelines using Tipalti, Zudello, and SAGE Intacct — with HITL verification layers that catch what machines miss.

Invoices managed / mo1,000+
Duplicate payment errors0
Coding error reduction−25%
Cycle time improvement75% faster
🔬
Reconciliation & Audit Accuracy

Forensic-level reconciliation across credit card statements, vendor accounts, GL entries, and multi-currency ledgers — with zero tolerance for unresolved discrepancies at period close.

Invoice accuracy rate99.8%
Vendor statements reconciled100%
Overdue aging reduction−30%
Audit findingsZero
🗂️
ERP Migration & Implementation

Led the end-to-end data validation and manual audit phases during a full SAGE Intacct migration — ensuring every high-risk supplier account transferred with zero data loss.

Data loss on migration$0 / Zero
High-risk accounts audited100%
Post-migration discrepanciesNone
Systems onboarded4 ERPs
Process Engineering

Before & After:
AP Workflow Transformation

As part of the Finance Team at Fresh Clinics (AU), I contributed to levelling up the entire AP communication and approval chain — collectively eliminating manual bottlenecks and compressing response times by 75%.

Before Legacy AP Process
1
Invoice received via email — manually forwarded, no central intake system. Invoices misrouted or lost.
2
Manual data entry into spreadsheet — no 3-way matching, no duplicate detection. Coding errors common.
3
Approval via email thread — no SLA, no escalation path. Queries sat unanswered for 48+ hours.
4
Payment released without PO confirmation — late payments, vendor disputes, duplicate payments recurring.
5
Month-end reconciliation took 3–4 days — no audit trail, vendor statements unmatched regularly.
Result
48+ hr avg resolution
Minimized error rate · Invoice backlogs · Delayed invoices & recon · Audit risk
After Re-engineered Pipeline
1
Zudello auto-capture — invoices scanned, OCR-extracted, categorized and queued within minutes of receipt.
2
3-way matching in Tipalti — Invoice vs PO vs Receipt verified automatically. HITL layer reviews exceptions only.
3
HubSpot CRM approval chain — structured workflow with SLA timers, auto-escalation, and full audit trail per invoice.
4
SAGE Intacct payment release — triggered only on full PO confirmation. Duplicate detection active at every stage.
5
Real-time reconciliation — vendor statements auto-matched monthly. Period close reduced to same-day review.
Result
Under 12 hr resolution
99.8% accuracy · Zero duplicates · Audit-ready daily
Financial Dashboard

AP Operations Overview

A representative snapshot of the kind of real-time AP visibility I build and maintain — tracking invoice throughput, aging balances, and payment health at a glance.

AP OPERATIONS · LIVE VIEW · MARCH 2026
All systems operational
Total Invoices (MTD)
1,047
▲ 4.2% vs prior month
Accuracy Rate
99.8%
▲ 0.1% vs target
Avg Resolution Time
11.4 hrs
▼ 75% vs baseline
Overdue Aging ($)
$8,240
▼ 30% vs prior qtr
Monthly Invoice Volume · Last 8 Months
Aging Summary
Bucket Count Amount Status
Current (0–30d) 892 $142,500 On Track
31–60 days 98 $18,400 Review
61–90 days 42 $6,100 Escalate
90+ days 15 $2,140 Dispute
Reconciliation Work

Vendor Statement
Reconciliation Snapshots

Representative examples of the monthly supplier statement reconciliation process — cross-matching ledger entries against vendor statements with zero tolerance for unresolved variances. Client names are anonymized in accordance with confidentiality agreements.

Client A (Pharma/Aesthetics) — March 2026 Reconciliation
✓ Matched
Vendor Statement Balance $84,320.00
GL Ledger Balance $84,320.00
Invoices Matched 47 / 47
Credits Applied $3,200.00
Unresolved Items 0
Variance $0.00 — Clean
Client B (Medical Supplier) — February 2026 Reconciliation
✓ Matched
Vendor Statement Balance $112,780.50
GL Ledger Balance $112,780.50
Invoices Matched 63 / 63
Dispute Resolved $4,500 credit note
Unresolved Items 0
Variance $0.00 — Clean
Client C (International Supplier) — Multi-Currency Recon
✓ Matched
Vendor Statement (USD) $58,640.00
GL Ledger (AUD converted) $58,640.00
FX Rate Applied 0.6432 USD/AUD
Invoices Matched 29 / 29
Unresolved Items 0
Variance $0.00 — Clean
Credit Card — Period Close Recon
⟳ Sample Format
Bank Statement Total $22,190.80
GL Charges Coded $22,190.80
Transactions Reviewed 148 / 148
Uncoded Items 0
Receipts Attached 148 / 148
Variance $0.00 — Audit Ready
ERP Migration

SAGE Intacct Implementation
— Zero Data Loss

Led the financial data validation and audit phases of a full ERP migration at Fresh Clinics (AU) — ensuring continuity, data integrity, and zero disruption to payment operations.

Phase 01 · Discovery
Data Audit & Supplier Mapping
Audited all existing supplier records, GL codes, and open payables. Mapped every account to the new SAGE Intacct chart of accounts. Flagged 23 high-risk accounts for manual validation.
GL MappingRisk FlaggingSupplier Audit
Phase 02 · Validation
Manual Record-by-Record Verification
Performed line-by-line verification of all open purchase orders, outstanding invoices, and credit balances. Cross-referenced against legacy system exports and vendor statements.
3-Way MatchPO VerificationCredit Checks
Phase 03 · Migration
Live Cutover & Parallel Running
Ran parallel systems for 2 weeks post-migration, reconciling daily between legacy and SAGE Intacct outputs. Resolved 4 minor mapping discrepancies before decommission.
Parallel RunDaily ReconDiscrepancy Fix
Phase 04 · Closeout
Final Audit & Sign-Off
Delivered a full audit report confirming zero data loss across all 23 high-risk accounts. System handed over with complete audit trail, chart of accounts, and vendor master documentation.
Zero Data LossAudit ReportDocumentation
4
ERP Systems Operated
SAGE Intacct · QuickBooks · Xero · Oracle
100%
High-Risk Accounts Validated
23 supplier accounts manually audited pre-cutover
Zero
Data Loss on Migration
All open payables, POs, and credits transferred clean
2 wks
Parallel Run Period
Daily reconciliation between legacy and SAGE Intacct
Technical Stack

Tools & Accounting Systems

Proficiency earned through hands-on, production-level use — not coursework alone.

🏦
SAGE Intacct
Expert
📊
QuickBooks Online
Certified · Expert
☁️
Xero
Advisor (In Progress)
🤖
Tipalti
Expert
📄
Zudello
Expert
🔗
HubSpot CRM
Advanced
📈
MS Excel (Advanced)
Expert
🏢
Oracle / SAP Concur
Proficient
🗂️
Google Sheets · Notion · Slack
Proficient

"I don't just process numbers — I build systems that make accurate numbers inevitable."

John Dave Manican · Bookkeeping & Financial Operations
15+ years of forensic-level bookkeeping accuracy
Experienced with AU clients & International Shared Services — open to all time zones
QuickBooks Online Certified · Xero in Progress
Available immediately for remote engagements
Let's Work Together

Open to remote bookkeeping, AP operations, and financial systems roles. Fully flexible on hours across major time zones.

📍 Cavite, Philippines — Remote Only
🎓 B.S. Commerce, Banking & Finance · QBO Certified
EST Available AEST Available GMT Available Immediate Start